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Dealing with referral

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Note: This guidance is in line with the new rules that came in force on 1st August 2018. These rules apply to all candidates regardless of when they enrolled.

If you are reading this post, you have probably received the dreaded news that you were unsuccessful at your APC. This is probably quite a low time in your career but remember that all successful people have suffered failure at some point in their lives. Think about the spectacular failures of Virgin America and Virgin Cola! Richard Branson is not doing too badly nowadays, is he?

We have helped dozens of referred candidates pass their APC at their next attempt and here are a few words of wisdom that we have learnt from them.

Be upset but take it on the chin

First, you should take the time to be upset about it. You put a lot of efforts into your APC preparation and it is normal to be disappointed, disheartened or even angry. Do not hold back talking about it. 35% to 45% of candidates get referred every session so there will people in your network who will have shared the same experience and will be happy to compare notes with you.

Once you have passed this initial stage of upset, you need to take it on the chin and move on. Let’s show these assessors what you are truly made of!

I know of many brilliant surveyors who got referred at their first attempt. Being referred does not mean that you are not good at your job, it just means that there was something that you could not demonstrate at the interview.

The panel has only met you for one hour, so it is true that they do not have much time to get to know you, however the APC is quite a robust and impartial process. While you may feel that you have been unfairly referred, you have to accept it, identify your weaknesses and work on them.

Should I appeal?

The RICS allow you to appeal if you feel that the interview was not managed correctly. There is a £100 appeal fee and if successful, you will be invited to another interview free of charge, but you will not automatically become chartered.

If you were referred in a number of competencies, there is little hope of your appeal being successful. However if you were solely referred on your case study and it was obvious that you were being questioned on another candidate’s case study, this would be a valid ground (although quite an unlikely scenario!).

Remember that writing a referral report takes hours and assessors do not get paid for it, so believe me when I say that they want nothing more than to pass you! If they referred you, they had strong grounds even if you may not grasp them yet.

Personally, I would not bother and focus my energy on working on my next attempt.

Identify your weaknesses

You should receive your referral report within 21 days. Some panels will provide more details than others and you may not agree with all its contents, but regardless of this, your starting point for your next attempt must be your referral report.

There are several reasons why you may have been referred and each will require a different response.

1- Lack of level 1 knowledge

Most graduate candidates will be still in study mode after university and will have read all the books and memorised their contents. If you have not, well, it is a good time to re-open your books! If there was something that you did not know last time, make sure that you have studied it this time!

The more mature candidates may have found the revision stage more challenging. You may be good at what you are doing but the assessors expect you to understand why your company asks you to do things in a certain way. There will always be a guidance or a regulation that justifies the way you approach a task. Exploring the ‘Knowledge’ tab in the RICS website would be a good starting point.

Keep your rules of conduct and ethics up-to-date too. The ‘News’ tab on the RICS website will provide you with all the industry’s current topics and latest RICS publications.

We also offer an on-demand online library of revision webinars if you need a more structured approach to your revisions.

2- Did not follow industry best practice

Cutting corners or doing things your own way and ignoring the RICS professional guidance is not acceptable from an aspiring chartered surveyor. If it is the way you work, you will need to change your approach if you want to become chartered.

If your employer puts you under pressure to cut corners, you must be an ambassador to the RICS and promote best practice. You cannot passively follow bad orders. It does not matter too much if they ignored your advice as long as you used your best endeavour to correct procedures.

If you are not even aware that you are cutting corners, I would recommend you to read all the RICS professional guidance available on the RICS website and start applying it.

Many candidates think that they deserve to be chartered because they have 9 or 10 year experience but if you have been doing everything wrong all this time and you are not addressing this now, you will get referred again.

3- Did not demonstrate level 3

This is probably the biggest cause of referral. There are two possible reasons.

First, have you truly provided reasoned advice to a client on the topics listed in your pathway guide at level 3 or were just doing as you were told?

Sitting in a meeting room listening to your manager giving advice to a client is not the same than leading discussions yourself while your manager is only attending the meeting to support you if you get into difficulties.

If you are not getting enough client’s exposure to gain the level 3 experience, you must have an honest conversation with your employer. Why are they not trusting you with their clients?

Sometimes they may have simply not realised that they are not giving you the opportunity to grow in your role and this conversation can help open new doors for you.

But sometimes, you may not be ready and you need to carefully listen to your manager’s feedback and agree a plan of action for you to progress.

In some very rare situations, your employer will not be interested in your professional development and looking for opportunities elsewhere may be your only option. But do be critical of yourself before blaming others!

The second potential reason is that you may have not expressed yourself correctly at the interview. Did you answer many questions with ‘we advised’ rather than ‘I advised’? When challenged on the advice that you gave, were you unable to stand by your choices and justify them? Were you rushing to your solution without taking the assessors through your logical thought process?

If this is your case, this can be easily addressed. You need to read your submission documents in details (or ask an assessor to help you if you know one) and challenge yourself on all the advice that you gave at level 3. Why was it the best solution against the project’s objectives? Was there any risks in this option that you should have mitigated? Was there other potential solutions that you did not think of at the time? Which advice did you give to the client on other related topics? How does this fit in the bigger picture?

If you amend your submission documents accordingly and practice answering this kind of questions, your next attempt will be a much better interview.

We offer mini-mocks with one assessor which can be a way to practise answering level 3 questions if you cannot find a colleague who could help. We can also review your revised documents if you wish.

4- Does not have the relevant experience

If the assessors repeatedly asked you to give examples that were not in your summary of experience or asked you to provide advice on a fictional scenario, it is likely that they felt that you had not covered some key aspects of your pathway in your documents. If you could not give them an example at the interview or you desperately waffled some vaguely related answer, this will confirm that you have not yet achieved all the relevant levels. Your counsellor should have probably not signed you off but this is a different matter…

You need to pick up your pathway guide and list off all the activities that you have not achieved to establish a competency gap that you can take to your line manager. Assisting your colleague to do something once does not count as meeting a competency requirement! Discuss with your employer a plan of action to close these competency gaps and monitor your progress every couple of months. If your employer is unable to give you the relevant experience, you could accept to delay your APC or apply for a job elsewhere. Please be aware that you are unlikely to be advising clients for months if you change employer as they will want to test your abilities first, so think carefully!

The re-submission process

There used to be a referral section where candidates had to explain how they had addressed the deficiencies identified in their referral report but since 01st August 2018, this section has been omitted.

As a result, you can simply re-write part or all of your submission documents as you feel fit. As a minimum, make sure that you address all the deficiencies identified in your referral report as (most) assessors will have spent a lot of time writing it to put you in the right direction.

If your referral report recommends that you should write a new case study or if it is now out-of-date, do not just ignore it: write a new case study. It will take you more time but starting afresh can help boosting your confidence. Do trust the assessors; Going back to the interview with a weak case study is not going to help you.

Please be aware that since 01st August 2018, assessors will no longer be informed whether a candidate was previously referred or not. Therefore, you no longer need to upload your referral report on ARC and you will be assessed in exactly the same conditions than your first attempt. The idea with this change is to remove any conscious or unconscious bias from the assessors.

As the number of assessors is limited, your new panel may include one – and no more than one – of your previous assessors but the chances are that he or she will not remember much about your first interview so do not be put off if you recognise a face.

Need further help?

Hopefully, this post will have put you in the right direction but if you need further help preparing for your next attempt, we offer a number of support services for referred candidates as well as a complete preparation programme.

Best of luck!

 

RICS APC – Business Planning

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Introduction.

Business Planning is a mandatory competency that APC candidates from all pathways need to achieve at Level 1.

Candidates from the Art & Antiques pathway may elect to take this competency to Level 2 or 3 as part of their optional selection.

Business Planning is a Core Competency at Level 3 for the Management Consultancy pathway.

Please note that the requirements at Level 1 when taken as a Technical Competency within the aforementioned pathways are slightly different from the requirements as a Mandatory Competency. You should refer to your specific Pathway Guide for more details.

What is it about?

The official RICS definition is:

Level 1 = ‘Demonstrate knowledge and understanding of how business planning activities contribute to the achievement of corporate objectives’.

It includes several topics:

  • Legislation and principles of law – See Pg. 33 of the RICS Practice Management Guidelines
  • Types and essential elements of Business Plans
  • Short term / long term strategies
  • Market analysis (SWOT / PEST)
  • Organisational structures / Staffing levels – recruitment / turnover
  • Business support services – administration, secretarial, HR, IT etc.

Most APC candidates will have come across the key concepts of Business Planning – knowingly or not – at some point during their graduate studies. Some of the largest employers may also offer on-line management training modules. Alternatively nothing stops you from picking up a basic book on business management to brush on your knowledge in strategy, organisational structures, market analysis, etc

I also strongly recommend you to read the RICS Practice Management Guidelines  to understand how business planning is relevant to surveyors. It has now been withdrawn but we have saved a copy for you!

Those working in the largest companies may recognise some of the tools used by their employers and gain an understanding of why those are in place. Those working in small practices or as self-employed may find very useful advice to grow their business acumen.

Potential APC Questions

Due to time constraints, assessors will only have time to ask you a few questions on Business Planning. As a minimum they will expect you to know what a business plan is, be familiar with your company’s business plan and business model, and understand how you can contribute to the achievement of your company’s corporate objectives.

If you are applying under the Senior Professional Route (SPA), assessors will expect you to have a detailed understanding of the development and implementation of your company’ s business plan.

Some very classic questions would be;

  • What is a business plan? What do you find in a business plan?
  • Can you tell us about your company’s current business plan?
  • What is your company’s management structure / business model?
  • What are your company’s values?
  • What tools does your company use to manage its business?
  • How do you ensure that you contribute to the achievement of your company’s objectives / business plan?
  • What is contained within an appointment document? What are your company’s terms of business?
  • What is the relevance of a SWOT or PEST analysis to business planning?

Some points that you will have stated in your Summary of Experience may trigger some questions more specific to your experience and personal knowledge.

For example you may state in your Summary of Experience that you have studied Porter’s Five Forces Model, SWOT analysis and PEST analysis as part of a business module at University. This may lead the APC assessors to ask you to explain what they are and to give an example specific to your company.

Final Tips

Business Planning is a crucial competency for those considering setting up their own practice or progressing to a management role after attainment of the MRICS status. I therefore recommend that you do not neglect it, both for your APC and future career development.

Familiarise yourself with your company’s business plan and its management structure and tools. Consider how you personally contribute to achieving its objectives (‘achievement of corporate objectives’ is contained within the definition of this competency). This may be by completing your timesheets and expenses in a timely manner or assessing your own competences and planning your CPD’s to acquire the relevant skills.

Make sure that you understand how to prepare a business plan and what it should look like.


All our past APC candidates will give you the same advice: do not underestimate the time required to revise (learn?) for your APC! It will easily take you 3 months of solid studying every evening.

To make this task a little easier, APC Support Ltd offer on-demand revision webinars covering all the technical and mandatory competencies in Quantity Surveying, Built Infrastructure, Building Surveying, Building Control, Project Management and Facilities Management.

Alternatively, we offer face-to-face training for corporate clients across the UK. Please e-mail us at Sonia@APCsupport-ltd.co.uk to discuss your requirements.

All the modules are recorded and will provide you with over 30 hours of formal CPD. You can attend them on a pay-as-you-go basis or subscribe to our unlimited revision package.

Best of luck!

RICS APC – Accounting Principles and Procedures

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Introduction.

Accounting Principles and Procedures is a mandatory competency that APC candidates from all pathways need to achieve at Level 1.

Candidates from some pathways (Art & Antiques, Commercial Property Practice, Property Finance and Investment, Rural Surveying, Valuation) may elect to take this competency to Level 2 or 3 as part of their optional selection.

Accounting Principles and Procedures is a Core Competency at Level 3 for the Taxation Allowance pathway.

Please note that the requirements at Level 1 when taken as a Technical Competency within the aforementioned pathways are different from the requirements as a Mandatory Competency. You should refer to your specific Pathway Guide for more details.

The examples provided in this post are more focused on the Construction pathways but you should be able to relate our tips and advices to other Property and Land pathways.

What is it about?!

The official RICS definition is:

Level 1 = ‘Demonstrate knowledge and understanding of accounting concepts and the format and preparation of management and company accounts, including profit and loss statements, cash flow statements and balance sheets.’

This gives you the first clues to your study list;

  • Company Accounts & the Companies Act 2006
  • Management accounts vs. Financial accounts
  • Profit and loss statement vs. Balance sheet
  • Cash flow statements

Less obvious topics depending on your experience and CPD records may include;

  • Taxation
  • Capital allowances
  • Ratio analysis
  • Profitability / Insolvency
  • Auditing

All candidates may potentially set up their own practice or join their company’s management team in the future, therefore a basic knowledge of Accounting Principles is required;

  • For monitoring your own business accounts.
  • For assessing your competition.

Candidates may use Accounting Principles for different purposes depending on their pathway and experience;

  • For assessing the financial strength of contractors (for example in PQQ’s in a tender process or to assess initial signs of insolvency).
  • For assessing the financial strength of potential landlords and tenants.
  • For profits-method valuation

Potential APC Questions

Due to time constraints during the interview you are unlikely to be asked more than one or two questions on Accounting Principles but which questions is anyone’s guess!

Some very classic textbook questions would be to describe or compare and contrast some of the accounting documents;

  • What is the difference between a profit and loss statement and a balance sheet?
  • What do companies need to provide every year in accordance with the Companies Act 2006?
  • What is the purpose of a cash flow statement?

Some points that you may have stated in your Summary of Experience, your Case Study or previous answers may trigger some questions more specific to your experience.

For example, as a Quantity Surveyor, you may state in your Summary of Experience that you have reviewed the contractors’ financial information as part of a PQQ. Or that you have carried out a credit check before recommending the appointment of a contractor in your tender report. This may lead the APC assessors to ask you questions such as;

  • How do you carry out a credit check / analyse company accounts?
  • What type of financial information do you usually request in a PQQ?

Which may lead to;

  • What type of ratios can you use? (liquidity ratios, profitability ratios, gearing ratios)
  • What are the signs of insolvency in a credit check / company accounts?

Which could in turn lead to;

  • What measures would you recommend if your client insists on appointing a contractor with low credit rating? [This would be asked within the Procurement and Tendering competency]

Or you may state that you are aware of your company’s accounts which were presented to you at a staff meeting. The panel would then expect you to know the answer to this question;

  •  What is your company’s current turnover and profit?

Final Tips

Remember that you are expected to achieve this competency at level 1. While you should be aware of the main accounting ratios, you are not a qualified accountant and you should not claim that you are analysing companies accounts for your client. (Do not fall short of the RICS Rules of Conduct!)

Remember that for most candidates, you only need to attain level 1 so keep it simple.


All our past APC candidates will give you the same advice: do not underestimate the time required to revise (learn?) for your APC! It will easily take you 3 months of solid studying every evening.

To make this task a little easier, APC Support Ltd offer on-demand revision webinars covering all the technical and mandatory competencies in Quantity Surveying, Built Infrastructure, Building Surveying, Building Control, Project Management and Facilities Management.

Alternatively, we offer face-to-face training for corporate clients across the UK. Please e-mail us at Sonia@APCsupport-ltd.co.uk to discuss your requirements.

All the modules are recorded and will provide you with over 30 hours of formal CPD. You can attend them on a pay-as-you-go basis or subscribe to our unlimited revision package.

Best of luck!

RICS APC PREPARATION DAYS – £110 + VAT for early bird rate!

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Before talking about the RICS APC Preparation Day, let’s take you back to the very beginnings of APC Support Limited, the company behind this blog.

Once upon a time were 5 newly chartered surveyors in the North-West of England who had enrolled with the RICS APC Mentor scheme. APC candidates were seldom aware of the scheme or did not dare to contact the mentors for advice, so these 5 mentors decided that it was time to do something about it!

They met their local RICS Regional Training Advisor in Warrington and contacted the chair of the QS Professional Group in Manchester and shared their ambitions. They were thrilled to be received with unreserved enthusiasm and their first APC preparation evening was soon organised.

Their first event was certainly a little chaotic but be reassured that they got much better at it over time!

Sadly, after some exciting times, the RICS was re-structured and they had to part ways, eventually leading Sonia Desloges to found APC Support Limited in order to pursue their passionate work with APC candidates.

Can you imagine our director’s delight when the RICS contacted her to take part, alongside two other amazing trainers, to their APC Preparation Days? It was like being back to the beginnings, when every day brought a new elating discovery! But this time, she has years of experience under her belt, the event will be run smoothly by the RICS and she simply cannot wait to share with you all you need to know for a successful APC journey.

The RICS currently have two dates:

  • Birmingham: Tues. 24th July 2018
  • Manchester: Wed. 25th July 2018

 

 

The RICS offer an early bird rate at £110 + VAT, which is ridiculously cheap for the amount of knowledge that you will gain. Just check out the agenda:

  • The process – Interpretation of the Candidate’s Guide
  • Workshop 1: “Getting to know you” workshop
  • Ethics and Standards
  •  The APC Case Study
  • The APC Presentation
  • The Interview – Assessors’ Expectations
  • Live Mock Interview and Q&A
  • Workshop 2: “Competencies” workshop
  • Hear from a recently passed candidate
  • Lifelong Learning

But hurry up because the early bird will expire on Friday 8th June!

If you miss it, the full rate of £155 + VAT is still amazing value.

Please book online at this link: https://ww2.rics.org/uk/events/training-courses/apc-prep-day/venue/20180725/

Important disclaimer: For the purpose of clarity and transparency, please do note that APC Support Limited is an independent entity and is not endorsed in any ways by the RICS .

Case Study – Part 3: Perfecting your draft.

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FOREWORD: Please be aware that this post is not an official RICS guidance.

All the advice given in this blog is based on my personal interpretation of the APC Candidate’s Guide which I have enhanced through many discussions with fellow APC Mentors and APC Assessors.

Sonia Desloges MRICS

Director, APC Support Ltd

 

 Case Study – Part 3: Perfecting your draft.

As explained in my first post on the Case Study, writing your Case Study should advance in three stages:

  1. Select your key issue(s)
  2. Write your Case Study to the requisite format
  3. Perfect your drafts applying concise and logical reasoning, using accurate vocabulary and demonstrating level 3 competencies.

So here it is, the third and final post in which we are going to examine the third stage.

Let’s remind ourselves of the purpose of the Case Study:

You want to persuade the assessors that your key issues have enabled you to attain or apply several level 3 competencies and that you have demonstrated excellent ethical and professional standards, ultimately proving to them that you are worthy of the MRICS status!

How do you achieve this?

Logical reasoning

The Case Study is not a story telling exercise. You must explain and evidence how you have effectively overcome your key issue(s).

Explaining requires three elements;

  • Facts (‘What’)
  • Background (‘How’)
  • Reasons (‘Why’)

Therefore, start by reviewing your draft case study and make sure that each fact is backed up by a ‘how’ and a ‘why’.

As the word count is very tight, I would recommend that you omit everything that does not contribute to explaining how you resolved your key issue(s). You may add some specific facts or figures to reinforce a couple of key points but you may also leave some areas of detailing open for the assessors’ questioning.

Using the appropriate vocabulary

The assessors are only interested in what YOU did. Write the whole of your Case Study using the first person and active verbs.

Level 3 is all about advising the client so do not hesitate to use some strong vocabulary such as I recommended, I advised, I explained, I made it clear, I made my client aware that, I warned against, etc.

 Remember that ‘I did’ is level 2 only!

 The second review of your draft Case Study should focus on these two points as they can make a significant impact on the quality of your submission: use the first person and active verbs!

Best practice

 Be careful that your approach should strictly follow industry best practice and the RICS standards. As a chartered surveyor, you will be expected to act as an ambassador of the RICS. Your Case Study is also supposed to be based on your best piece of work so demonstrating plain ignorance of the RICS standards is not going to be a smart option for your APC!

However, having worked with many candidates, I know that things do not always go exactly to plan in real life and that you may have been under pressure to deviate from best practice.

There are three ways to address this issue in your case study;

  1. If it is a minor point, play it safe and do not mention it. If really needed, be vague or make a slight ‘adjustment’ but be mindful that assessors may question you on this aspect of your Case Study. Be prepared!
  2. Take responsibility. Explain that you advised your client against it. Demonstrate that you took the required steps to protect both your employer’s and your client’s interests. Ask as many people as possible to review your Case Study to make sure that you are not inadvertently shooting yourself in the foot.
  3. If it is a serious deviation, it is likely that your project is not suitable for your Case Study. Learn your lessons and select a different project or defer your final assessment.

In any case, do not make things up!!!

Lessons learnt

Most candidates are very generic in their lessons learnt. They restrict themselves to some classic ones such as the importance of good communication within a team, the importance of understanding the client’s requirements, the importance of setting up processes to identify issues early.

If you want to stand out, you need to be more specific than this. Look at the competencies that you have developed during your key issues. Look at your pathway guide and the examples of activities that you are expected to carry out to demonstrate level 3 in those competencies.

What did you learn about these tasks during your key issues? Have you discovered better ways of completing them? Did you follow best practice and understood why it has to be done that way?

Obviously you should avoid to simply state that you have learnt how to carry out your day job through your key issue! Use more subtle vocabulary such as:

I have enhanced, I have built up on my previous knowledge, I have gained a deeper understanding, I now have the confidence to advise my clients on such matter.

And because many candidates have asked me for examples, here is one relating to Procurement and Tendering, Development / Project Brief and Communication;

‘Key issue 1 has demonstrated the importance of understanding and establishing the client’s requirements and drivers. This experience has shown me that certain client requirements can have a significant impact on procurement options and limit the routes available for the client to use. The initial difficulties encountered in this project have also evidenced the need for a clear definition and effective communication of the client’s requirements within the project team.’

Here is another relating to Procurement and Tendering, Construction Technology and Design Economics;

‘A valuable lesson I have taken away from this project is to carefully consider the implications of utilising a technical solution that may restrict future commercial and procurement decision making. If the incumbent infrastructure can be improved and maintained by a larger number of competent contractors, greater CAPEX and OPEX savings could be achieved.’

Note: As the RICS use a plagiarism software to ensure that your submission is of your own work, please do not cut and paste these examples onto your own Case Study!!

Further help

If you would like to prepare the detailed plan of your Case Study with our APC trainers and discuss with them your key issues and options, we offer one-to-one mentoring sessions either face-to-face (Manchester or London only) or via Skype.

We also offer a documentation review service once you have completed your draft. Please check our pre-submission services here.

Alternatively, we offer face-to-face training for corporate clients across the UK. Please e-mail us at Sonia@APCsupport-ltd.co.uk to discuss your requirements.

And as always, we are on Twitter @APCsupport_Ltd and you can send me an invite on LinkedIn if you would like to be notified of our latest events.

How do you convert your 3,000 word Case Study into a 10-minute presentation?!

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The Case Study Presentation or,

How do you convert your 3,000 word Case Study into a 10-minute presentation?!

FOREWORD: Please be aware that this post is not an official RICS guidance.

All the advice given in this blog is based on my personal interpretation of the APC Candidate’s Guide 2015 which I have enhanced through many discussions with fellow APC Mentors and APC Assessors.

Sonia Desloges MRICS

Outline Plan of your Presentation

Nobody can possibly read 3,000 words under 10 minutes so there is no point trying to cram everything in your presentation. Based on my personal experience, 1,300 words is a good target to keep within the 10 minute time limit.

You need to focus on the key message that you want to convey to the panel, and this might be by covering only one key issue during your presentation. It is actually common practice for candidates to only present one key issue. If the assessors want to know about your second key issue, they will do it during your 10 minute Q&A session.

So, what is the key message that you want to convey?

I think, in simple words, that you want to explain to the panel that you provided your client with the best possible professional and reasoned advice, that you have learnt a lot from this experience and that you are ready become chartered!!

You need to really focus on your logical reasoning. Do not waste time talking about the project details or what other people did more than strictly required. Remember that explaining is not just about providing information, it is being able to justify how and why things happened. You need background and reasons as well as facts.

One tool that we use to achieve this with our candidates during our ‘Case Study Presentation’ workshops are mind maps, also called spider diagrams. If you cannot attend one of our workshops, you should still be able to find some information on the web.

Suggested Format of your Presentation

The format of your presentation will be very similar to your case study but I have added some indicative durations and word counts for each section:

  • Introduction (30s / 100 words)
  • Background (app. 1min / 200 words)
  • Main body
    • Review of options (3 to 4.5min depending how many key issues / 400 to 600 words)
    • Achievements & lessons learnt (critical appraisal) (3 to 4min / 400 to 500 words)
  • Conclusion (< 1mn / 130 words)

Introduction & Conclusion

All presentations should have a powerful introduction and conclusion!

Your introduction should be brief (30s / 100 words) and only focus on the information that is relevant to the resolution of your key issue;

  • Introduce the problem to be addressed and context
  • State the purpose of your presentation clearly
  • Give the outline of your presentation: Tell them what you are going to tell them.
    • Background, options, outcome of solution applied, lessons learnt

Your conclusion (< 1mn / 130 words) should mirror your introduction and close your presentation without adding any new information;

  • Summarise: tell them what you have just told them.
  • Close:
    • Repeat the purpose of your presentation / key message
    • Show that you have achieved your aim
  • Thank the panel and welcome their questions

Background (app. 1min / 200 words)

The sole purpose of the background is for the assessors to understand how your key issue came to light and which constraints and challenges you had to overcome to resolve it. Remember that they will have already read the finer details in your written submission!

It could include the following elements;

  • Project description – only the relevant bits!
  • Client & contractor’s description if relevant.
  • Project challenges & constraints if relevant.
  • How did you get to the stage when you encountered your key issue.
  • Restate how you identified that there was a key issue(s).
  • Then state the options (between 2 and 4) that you considered;
  • Three courses of action were considered… [one sentence each]

 

Review of options (3 to 4.5min depending how many key issues / 400 to 600 words)

Review each option one after the other, like in your Case Study;

    • What was the option considered & why
    • What did you do
    • What was your recommendation and why

Do not forget to explain how and why decisions were made and do not hesitate to provide evidence and figures for one or two key points to reinforce your statements.

Achievements & lessons learnt (critical appraisal) (3 to 4min / 400 to 500 words)

One common mistake of candidates is to spend 3 minutes on the background and then fly through the lessons learnt. It is the easy way but not what the assessors are looking for. A decent portion of your presentation should be dedicated to the critical appraisal of your work because this is how you can demonstrate what an amazing professional you are!

  • Your achievements
    • Did your solution change the course of the project?
    • What was the most successful outcome?
    • Or was there any room for improvement?
    • You may provide here an update on the project if anything significant has happened since submitting your Case Study.
  • Lessons learnt (3 main ones only)
    • State lesson learnt
    • Explain why is it important as a chartered surveyor / for this project / client
    • And / or what you could have done better
    • And / or how you could / have applied it in later project(s)

Final words

Remember that if you exceed 10 minutes, the assessors will ask you to wrap up or cut you short, which would not be an ideal start to your Final Interview.

Our best advice is to practice your presentation dozens of times with colleagues, friends, family, in front of your mirror, with your dog, anything!!

Best of luck!

 

Further help

We have published an earlier blog on visual aids for your presentation. Feel free to have a read here: Visual Aids for your Presentation  

If you need some help to prepare for the interview, we offer APC Questions packs, mock interviews and mini mocks. Please check our interview preparation services here.

Alternatively, we offer face-to-face training for corporate clients across the UK. Please e-mail us at Sonia@APCsupport-ltd.co.uk to discuss your requirements.

And as always, we are on Twitter @APCsupport_Ltd and you can send me an invite on LinkedIn if you would like to be notified of our latest events.